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Initially, the status of the new invoice is "Awaiting approvalconfirmation". To share/confirm the invoice, you must first click on the invoice number.
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You can see two buttons in the yellow circle: “Manual sharing” and “Acts”“Payment applications”. In the event that Bauwise actuation is used, it is possible to link the invoice and the act payment application together, and the distribution of costs is done automatically.
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If the invoice is addressed to multiple project managers, each project manager will share their share and then press the blue "Confirm my share" button (in the blue box).
If the user is the last approver confirmer or the final ApproverConfirmer, he has the opportunity and obligation to press the green "Confirm" button.
If it happens that there is no invoice for you to share, you should immediately press the red button "Not my invoice" (in the black box).
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If the invoice confirmation was withdrawn using the "Super Unapprove" button, then the expense lines related to this invoice are deleted from the budget (or if the invoice information is sent to accounting through the interface when approvedconfirmed, then generally, the removal of the approval confirmation does not go there and thus the invoice remains in accounting).
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By pressing one of these confirmation buttons, the invoice view closes and a summary view of the invoices appears. The background of the approver's confirmers initials is are green instead of the previous light color. If "Not my invoice" had been pressed, the background of the initials would be red. The invoice status is now confirmed.
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Approving Confirming multiple invoices at once
By ticking several invoices in the invoice list, they can all be approved confirmed at once.
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Shared costs in the budget
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Depending on the interface, it is sometimes the case that the costs appear only after the invoice has been approved confirmed by the accountant, that is, as a rule, by the next working day.
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